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Security Application Help and Documentation

Quick Start Guide Instructions

Instructions to using the Security Application (Word)

Security Application Profiles

This is a listing of the current Security Application profiles with a brief description of each. Also indicated are the profile access levels, whether General User or Restricted, and the number of forms in the profile.

Security Application Login

On this page

Accesses and Forms Dashboard

Cross-referenceable access, profile, and Banner forms data.

Accesses and Forms

Profiles that require SSN training

The following is a list of profiles that require SSN training.

Profiles that require SSN training

 

Search Account Owner(s) Access

Search current access granted to one or more employees.

  • Navigate to Security Application home page (https://secapp.apps.uillinois.edu/secapp)
  • Click “Search Account Owner(s) Access”

Screenshot of the Security Application home page

  • Type in UIN of desired employee
  • Click “Add UIN”
    • Repeat to add multiple UINs as needed

Search Access By Employee fields in Security Application

  • Choose which access category to search on from the “Search Access” dropdown
  • Click “Search”
    • Results can be exported to Excel as .xls or .csv
    • To get a more comprehensive picture of what accesses have been granted to the denoted employee(s), one could merge the exported results from all categories into one Excel sheet

Search Access Categories (.xlsx)

Future Date Access Requests

Recently some of you have been confused by the Future Date Access Request option and When will the account owner be transferring from your department/unit options.

Future Date Access Request Explanation

The Future Date Access Request option (see screen shot below) can be used when an account owner coming or leaving your department and you want the request for access (either add, removes or terminate) to be processed on a specific date.  For example Fred Jones will be starting on September 1, 2017. You can use the Future Date Access Request option add a request for TEM that will be begin on Fred’s start date of 09/01/17. That future request will be pending until 09/01/17. Then on 09/01/17 the permission will be added.

Future Date Access Request

 

The When will the account owner be transferring from your department/unit option (see screen shot below) is for informational purposes only. Entering a transfer date is NOT used by the application to process the access request on a specific date.

 Employee Change Section

 

If you have any questions please contact us at AITS System Access Management (aazsecu@uillinois.edu) or via the Live Chat option within the Security Application.