Last item for navigation

Unit Security Contacts (USCs)

USC Responsibilities

1. Employees who have been designated as Primary or Backup USC by the Dean, Director or Department Head (DDDH) of a given department/unit have been authorized to act on behalf of the DDDH to submit Enterprise Systems access requests via the applicable method/application/form.
2. When an employee is appointed to be the Primary or Backup USC by the DDDH, the new USC should contact AITS System Access Management, aazsecu@uillinois.edu, to complete a walkthrough on how to use the AITS Security Application. Additionally, the USC can find information on how to request access to the Enterprise Data Warehouse.
3. Before access requests are submitted, the USC should verify/confirm users have:
   • Read the University of Illinois Information Security Policy for their respective university
     • UIC Security Policy
     • UIS Security Policy
     • UIUC Security Policy
   • Signed the Information Security Compliance Form
   • To see who has filled out the on-line Information Security Policy form, check the Audit Log.
   • If users will have access to Student data, ensure they take their respective University’s FERPA training
     • UIC FERPA Training
     • UIS FERPA Training
     • UIUC FERPA Training
4. Annually, the USC is required to review and confirm Enterprise System access for all users in units where they are designated a USC (The Primary or Backup USC may submit the review for each unit). USCs are not allowed to review and verify their own access, so the Primary USC should verify the Backup USC’s access and vice versa.
5. USCs should submit remove access requests for users who leave the department and/or the University as soon as they are notified. Removing access to Enterprise Systems in a timely manner is a critical control for access management for the University. Please reference University of Illinois Enterprise Systems Access Removal for more information.

Designating a Different USC

There are different steps for changing a USC for a unit depending on if the change is for a Primary USC or a Backup USC:

• Primary USC:  A change to the primary USC must be submitted/approved by the DDDH for the unit via an email to AITS System Access Management.  
• Backup USC:  A change to the backup USC for a unit can be submitted by the Primary USC for the unit via an email to AITS System Access Management.

Reporting problems/questions/issues

If there are questions, please email AITS System Access Management at aazsecu@uillinois.edu.

Family Educational Rights Privacy Act (FERPA) Training

Below are the links to the Family Educational Rights Privacy Act (FERPA) Training for the individual campuses.

• UIC FERPA Training
• UIS FERPA Training
• UIUC FERPA Training

To Verify FERPA Training Completion

• UIC Verification: If you need verification access, please submit a ticket to osss@uic.edu with a brief description of your need for this access.
• UIUC Verification
• UIS Verification: Please email the UIS Office of Records and Registration.