Records and Information Management Services

The purpose of the Records and Information Management Services (RIMS) office is to provide a cohesive approach to the effective management of records and information resources throughout the University of Illinois, across all departments and campuses.

This approach requires close coordination with other units as well as individuals with departmental and technical expertise. An effective program will help protect vital University records, reduce legal liability, support the preservation of historic records, promote scholarship and teaching excellence, and improve operational efficiencies.

New to records management? Check out our training page. You can also check out our KnowledgeBase articles for further reading on "What is a Record?" and other FAQs.

For a full list of services offered, please refer to the Services section on our About RIMS page.

Quick Links:

Records Inventory Template Records and Administrative Data Management Plan Records Scanning Guide

Records Disposal

An important facet of our work is facilitating records disposal requests. As of April 1st, 2025, we have deployed a new disposal request form, which should be used to request disposal approval for Administration Records, Business and Financial Records, Human Resources Records, and Student Records. If you are unsure what kind of material you have, please refer to the Records Retention Schedules or fill out the Contact Form (linked below).

Disposal Request Form	Please use this form for requesting disposal approval for Administration Records, Business and Financial Records, Human Resources Records, Student Records, or any combination thereof.
Contact Form	Please fill out a RIMS Inventory Template and sent it to us via our email address or this Contact Form to request disposal approval of any record type not listed above. Additionally, University of Illinois-affiliated personnel can use this Contact Form for general inquiries.
Email Us!	Anyone not affiliated with the University of Illinois can get in touch with us by sending an email. University-affiliated personnel may use this option as well, though we encourage you to either use our Contact Form or the Disposal Request Form.

Both forms (Disposal Request and Contact) and the email address will generate TeamDynamix tickets, where you can ask questions, talk with the RIMS team, and attach notes, completed Inventory Templates, and other material.

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Policy and Recommendations

Familiarize yourself with important information policies and recommendations for scanning records or planning a move.

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Records Retention

How long must you keep your records and what should you do with them if you are no longer required to keep them?

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Practical Guidance, Templates, and Training

View forms, tools, and other resources that can assist you with your records and information management. Browse training that RIMS offers and view training modules. Also, learn about how you can become a Records Liaison.

Subscribe to our Newsletter!

RIMS publishes a brief newsletter twice per academic year, at the start of the Fall and Spring semesters. If you'd like to sign up to receive the newsletter and other RIMS-related information, we encourage you to subscribe. In the meantime, we encourage you to check out our most recent Spring 2025 newsletter!

Contact RIMS!

Ready to start getting a handle on your department's records? Just have a few questions? Records and Information Management Services is here to help. Contact us today.