University of Illinois System

Records and Information Management Services


The purpose of the Records and Information Management Services (RIMS) office is to provide a cohesive approach to the effective management of records and information resources throughout the University of Illinois, across all departments and campuses.

This approach requires close coordination with other units as well as individuals with departmental and technical expertise. An effective program will help protect vital University records, reduce legal liability, support the preservation of historic records, promote scholarship and teaching excellence, and improve operational efficiencies.

New to records management? Take our Records Management 101 Self-paced Video Modules. You can also check out our KnowledgeBase articles for further reading on "What is a Record?" and other FAQs.

Subscribe to our Newsletter!

RIMS publishes a brief newsletter twice per academic year, at the start of the Fall and Spring semesters. If you'd like to sign up to receive the newsletter and other RIMS-related information, we encourage you to subscribe. In the meantime, check out our most recent Spring 2022 Newsletter.

Policy and Recommendations

Familiarize yourself with important information policies and recommendations for scanning records or planning a move.

Records Retention

How long must you keep your records and what should you do with them if you are no longer required to keep them?


Browse training that RIMS offers and view training modules. Also, learn about how you can become a Records Liaison.

Practical Guidance

View forms, tools, and other resources that can assist you with your records and information management.

RIMS News and Achievements


RIMS Annual Report FY22 Completed
RIMS has published its FY22 annual report.

Tips for Working Remotely
RIMS published new guidance on working remotely with University records.

RIMS Spring 2022 Newsletter Released
RIMS has published its Spring 2022 Newsletter.