Title

Students Registered for Courses OR Enrolled for a Term and Registration Census Type

Description

This solution contains 2 reports to create lists of students who are REGISTERED for courses or ENROLLED for a term and registration Census Type (ie. CN = Census, FG = Final Grade). This report contains student UIN, Name, Calculated Class, Student Level, Academic College, Academic Program, and Major.

Universe(s)

EDW - STU - Registration Census

Data Rules to understand when using this report:

  • The data included in Registration Census is “FROZEN” data which mean the data is not updated once it has been captured on the specified census dates provided by each campus’ OAR offices.
  • Registered Students: This report uses the student's course registration status to determine if the student is currently REGISTERED for courses. For example, if a student is registered for 2 CRNs then s/he will appear in the report. However if a student has dropped, canceled, or withdrawn, or is registered for courses as GIS or Auditing ALL courses s/he will NOT appear in the report.
  • Enrolled Students: This report uses the student's enrollment status to determine if the student is ENROLLED for a term (see your campus OAR Fee Assessment and Refund policies). For example, a student may be considered enrolled for a term but NOT registered for courses. If a student has dropped, canceled or withdrawn from all courses by the dates designated by their campus OAR Fee Assessment and Refund dates then the student would not be included in this report. However, if a student does NOT drop, cancel or withdraw by their campus OAR Fee Assessment and Refund dates then the student may appear in this report. In general, if a student is registered for a course(s) as of the 10th Day of Classes, the student would be included as an ENROLLED student.
  • When creating lists of students you must ALWAYS include the Person Confidentiality Indicator for FERPA restrictions. Consult your campus OAR office for FERPA policy and guidelines.

Sample Report

RC_RegStudents
RC EnrlStudents

Additional Information

This solution includes two sample reports:
Do you want a list of students who currently are REGISTERED for courses at a specific point in time, such as, the 10th Day of Class or at Final Grade?

Then use the RC_RegStudents report. This report provides a list of students who are registered for courses at a specific point and time by UIN, First and Last Name, Calculated Class, Academic College, Academic Program and Major. This report uses the student's course registration status to deterimine if the student is currently REGISTERED for courses. For example, if a student is registered for 2 CRNs then s/he will appear in the report. However if a student has dropped, canceled, or withdrawn, or is registered for courses as GIS or Auditing ALL courses s/he will NOT appear in the report.

Do you want a list of students who are ENROLLED for a term at a specific point in time, such as, the 10th day of Class or at Final Grade?

Then use the RC_EnrlStudents report. This report provides a list of students who are ENROLLED for a term at a specific point and time by their UIN, First and Last Name, Calculated Class, Academic College, Academic Program and Major. This report uses the student's enrollment status to deterimine if the student is ENROLLED for a term (see your campus OAR Fee Assessment and Refund policies). For example, a student may be considered enrolled for a term but NOT registered for courses. If a student has dropped, canceled, or withdrawn from all courses by the dates designated by their campus OAR Fee Assessement and Refund dates, then the student would not be included in this report. However, if a student does NOT drop, cancel or withdraw by their campus OAR Fee Assessment and Refund dates, then the student may appear in this report. In general, if a student is registered for a course(s) as of the 10th Day of Classes, the student would be included as an ENROLLED student.